If you are a member of staff who is trying to find ways to check your schedule online, or a manager searching for approaches to simplify the circulation of your employee schedules, getting a suitable solution can be a tedious task. You will find literally hundreds of tens of thousands of choices in the marketplace (go ahead; Google “employee scheduling”). After a deeper look, you will quickly realize you will find only a handful of truly web-based solutions available (even fewer enterprise-grade solutions).
These 7 tips will help prepare you to search for the right vendor for your employee scheduling software.
1. 100% web-based.
Web-based software (I want to call it web-ware), requires no download and no installation, it’s simply ready to make use of when you login to their website wvw-greatpeople.me. Most web-ware emerges as something; meaning you need to contribute to put it to use (monthly and yearly subscriptions are most common). Web-based software, or Software-as-a-service, is fast becoming the software delivery model of choice. Just look at Google or Facebook!
2. Backups, backups, backups.
Ensure the service carries a rock-solid application data backup and restoration plan. Most web-ware solutions include this, however, many offer it as an add-on service. Be certain you will find no hidden fees associated with a restoration should there be considered a data-related issue in the future.
3. Lifetime upgrades.
The internet allows for immediate delivery of software updates to user-communities. However, some web-ware vendors don’t include free upgrades within their baseline subscription packages. Be sure to ask what the upgrade policy is before signing on the dotted line.
4. Easily customized.
The opportunity of finding a solution that fits all your scheduling requirements is highly unlikely. However, many leading vendors can provide customization services that allow you to bend and shape their offerings to raised meet your unique needs.
It is essential to know the way you can use your scheduling data once it will be managed digitally.
5. Wireless portal.
Your employees want access to their schedules. As well as providing access online, a solution which allows your employees to gain access to their schedules wirelessly (on their cell or PDA) will reduce the total amount of time you’ll spend communicating scheduling information to employees.
Enabling a shift-trade between two qualified employees, without the intervention from management (other than final approval) is a complete must. We realize all too well that employee availability may change extremely quickly, by allowing employee driven shift-trades you are able to empower employees, and ensure their in charge of getting a suitable replacement before time.
7. Intelligent scheduling algorithm.
The true power of scheduling software is the internal algorithms. It will take into consideration; employee availability, skill-level, AND preferences when deciding who to schedule for just about any particular shift. Ask questions in regards to the auto-scheduling features and make sure you understand their limitations.